The Clerk receives all deeds, mortgages and other instruments
to be filed and recorded in the public records of the parish.
Conveyance records contain the following:
Deeds, exchanges, partitions, judgments recognizing heirs
- instruments which transfer real property or interest/rights
therein - leases (oil and gas), mineral sales, royalty deeds,
rights of way and plats.
Mortgage records contain the following:
Mortgages, money judgments, liens - instruments which create
an encumbrance against real estate - chattel mortgages reflect
encumbrances against moveable property.
Cancellation of a mortgage record can be accomplished by the
presentation of the proper instrument marked satisfied. A mortgage
is usually secured by a promissory note or notes which is paraphed
to identify with a particular mortgage The original note must
be presented and filed to cancel the mortgage. If the note is
lost or destroyed, additional steps must be taken to effect
the cancellation. Lending agencies or purchasers may require
a mortgage certificate before approving loans or completing
a sale. The Clerk prepares a certificate which reflects any
encumbrances against the property.
Uniform Commercial Code allows the Clerk and Secretary of State
to record Security Interest (mortgages) against moveable property.
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